The first & foremost step of adding the director is to receive the consent letter from other company’s directors within DIR-2 apart from ID as well as address proof. Also, other forms like interest disclosure within MB-1 DIR-8 declaration need to be collected from the proposed directors.

The next is to assess AOA( Articles of Association) to understand the procedure to add a director whether the appointment of the director could be done through shareholders' meetings or whether AOA renders an option to the board to appoint a director who could be affirmed within the next of the general meeting.

The company’s director could be appointed by shareholders. After that director is required to conduct a meeting of shareholders, dependent upon timing.

In another scenario, the company’s director could be appointed through a board meeting or through passing circulation once a resolution is done.

Once a resolution has been passed, there will be assigning of appointment letter for the confirmation of the director along with Form DIR-12 filing which needs to be done within 1 month of the resolution.

Checking if the articles of association(AOA) support the addition of a director or not. In case of no mention of this provision within the articles of association, then there is a need to modify the articles in such a way that it renders permission to add a director to the company

The proposed director must be in the position to render consent for acting as the director through the director appointment form

The company must pass a board resolution for appointing directors within company law

Seek both DSC( Digital Signature Registration) & DIN( director identification no) for appointing a new director

Collection of basic documentation as well as the information that is needed for this specific procedure along with seeking forms DIR-2, Form DIR-12 along Form DIR-8 towards ROC completed