Steps to Get Done Secretarial Audit
Leading discussions
In this step, in order to obtain a general overview of operations, the auditor gathers
specific information about the organization.
Identifying reach and targets
In a formal meeting with management, the Secretarial Auditor outlines the nature and
goals of the review and collects information on critical procedures, reviews the existing controls,
and schedules the audit measures.
Getting a formal letter of commitment
The Management’s formal letter of engagement shall be given to the Auditor. The nature
and priorities of the audit are communicated in this letter. PCS will then forward to the
organization a preliminary checklist that will assist the auditor to learn more about the company
under audit.
Meeting with teams or persons included
Top management and any administrative personnel that may be involved in the audit should
be present at the opening meeting.
Preparation of Audit program
This schedule details the fieldwork required to achieve the goals of the audit. In order
to collect and interpret information about the activities of the organization, the auditor will use
a range of methods and techniques. The controls analysis lets the auditor define the areas of
greatest risk and design checks to be carried out in the fieldwork section.
Preparation of Working Papers
A critical instrument of the audit profession is working papers. They support the
judgment of the audit. They link the documents and financials of the management to the opinion of
the auditor. They are thorough and fill in several positions.
Observations or Analyses with Management
Detailed remarks detailing the results and proposed suggestions are compiled and
introduced for initial discussions with management in order to include their insights.
Audit results overview and subsequent discussions
Upon completion of fieldwork, the auditor shall summarize, in the form of an audit
report, the audit results, conclusions, and recommendations required.
Report on Secretarial Audit
The auditor shall prepare a final report on the basis of fieldwork and working papers in
order to present audit findings and, where appropriate, to review suggestions for improvement. The
final report, with or without qualifications, is to be issued.
Follow up in order to be taken
Finally, the Secretarial Auditor can order the Company to list the actions taken by the
Company to address the findings of the audit report, even after the audit process.
