File AOC-4, Due Date, Eligibility Rules

AOC-4: What is it?

Jump to AOC 4 Format.
AOC 4 is an electronic form or e-form provided by the Ministry of Corporate Affairs (MCA) for declaring the financial statements of a company. The AOC-4 is due within 30 days of the company’s Annual General Meeting (AGM). AOC-4  looks at a comprehensive list of financial documents which include Audited Financial reports, Board Reports among others. For One Person Companies, however, since there are no board meetings, AOC-4 has to be filed within 180 days of the conclusion of the financial year.
Read Also: MGT-7 Format, Due Date, Eligibility

AOC-4 Document Checklist

Documentation for filing AOC-4

• Financial Statements all inclusive of company’s Board Reports, Auditors Report and other financial documents which have been duly authenticated as per section-134.
• Statements of Subsidiaries in compliance with section 129. Addressed by form AOC-1.
• Facts and Statements listing down the reasons behind not adopting financial statements in AGM
• Facts and reasons behind not conducting the AGM.
• Approval Letter for extending the Financial Year or the proposed AGM.
• Supplementary or Test Audit Report in compliance with section 143.
• Company’s CSR policy in compliance with sub-section(4) of Section 135
• Particulars of other entities
• Details of salient features and justification for entering into contracts/transactions with related parties in accordance with sub-section(1) of  section 188
• Particulars of comments of Comptroller and Auditor General of India (CAG)
• Secretarial Audit Report
• Director’s report as per sub-section(3) of section (134)
• Details of remaining CSR activities
• Other miscellaneous attachments (if applicable)

AOC-4 Filing Fee

In case of filing the e-form on time, the government has prescribed a corresponding fee for filing AOC 4 e-form based on the company’s nominal Share Capital.

AOC-4 Format

Have a look at the format of the form:  e-Form AOC 4

AOC-4 Due Date

AOC-4 is due within 30 days of the Annual General Meeting (AGM) ie.e due date of Annual General Meeting is 30th September so companies should file AOC-4 on or before 30th of October following the closure of the financial year. In special cases where AGM date has been moved, relevant documents with the approval of the extension of AGM should be produced.  OPCs have to file the form within 180  days of the closing of Financial Year.

AOC-4 Late Filing Penalty

The Ministry has imposed strict and severe penalties for not filing AOC 4 e-form. Failure to file AOC-4 will cost companies  ₹1000  per day. This charge will continue until the amount has reached Rs. 10 lakhs. Beyond this amount, if the company still chooses to be non-compliant, Managing Director, Directors and the Chief Financial Officer of the company, could be punished with imprisonment for up to 6 months or a fine of up to  ₹5lakhs.

In addition to the fines, the filing fees for AOC-4 will increase according to the amount of delay in the filing .procedure.

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